Your article is amazing! Helping facilitate effective team meetings is a great skill to develop and can improve your facilitation practice more broadly too. Allow me to share with my group of upcoming facilitators in family planning workshops. One of the most important things you can do as a facilitator is to create an atmosphere that encourages participation. So much information here that I needed and some things that I had not thought of. People Skills 360® FEEDBACK FACILITATION CHECKLIST DURING THE FEEDBACK SESSION Getting started o Introductions and your background o Answer any questions on the 360° process o Review confidentiality, who gets a copy of the report, expected follow up, etc. These are the "process" skills we use to guide and direct key parts of our organizing work with groups of people such as meetings, planning sessions, and training of our members and leaders. A carefully crafted agenda must take into account how much time can be allocated for each activity during a session. As a facilitator, you should have a good eye for spotting when the group’s attention level as a whole is getting critically low. A facilitator begins with a clear goal for the meeting accompanied by advanced presentation tools and skills that encourage participation. Facilitation skills are generally thought of as those needed to run workshops and/or away-days. If you’re looking to improve your facilitation or learn more about particular processes, we have you covered with a host of additional resources! Facilitation skills is an essential skill for anyone who facilitates meetings, workshops, brainstorming sessions, focus groups, planning sessions or any other group events where facilitation is necessary. They will have a number of people attending the workshop – meetings and workshop can be particularly expensive if you consider the time value of the people present – and they want to be assured that the group will be in good hands. Remember that facilitation is the art of making a process simpler or easier. 2 questions: arranging post-it notes, sketches, etc. In other cases, you might need to do this alone step-by-step, checking that everything is going fine with the logistics and pulling the right strings when something is needed. CHECKLISTS FOR EFFECTIVE FACILITATION, DEMONSTRATION AND COACHING SKILLS. %PDF-1.7 %���� Thus, we can distill our definition further into: “Facilitation is the art of leading people through processes towards agreed-upon objectives in a manner that encourages participation, ownership and creativity by all those involved”. This provides a way for you to structure your feedback around actions that can improve the effectiveness of the training. A good facilitator can keep meetings focused on the subject of discussion or on dealing with the problem Engage the participants with questions. This is where facilitation comes into the picture – facilitation is the art of making meetings participative and more effective. Adults have life experiences and knowledge, including previous education, work-related experience, and family responsibilities. As a facilitator, you are helping the group think. 18 0 obj <> endobj At SessionLab, we’re passionate about helping facilitators improve their practice, discover new facilitation techniques and lead better workshops. Do you provide training to organizations on how to facilitate meetings? Fortunately, there are plenty of online tools to make your life easier when…, Have you heard of Design Thinking? Most of the time your client will have a natural interest in knowing the process and agenda for your meeting. Recording key takeaways of a conversation is essential for keeping group progress on track and avoiding circling back to the same topics. Still, the two worlds do overlap when it comes to speaking in front of a group and managing group conversations. Given the time and scope of the session, not every interpersonal difference can or should be resolved; however, it is important that you know the right techniques and group processes for diffusing tension. Part of the facilitator’s role is to guide the group in timely conversations and decisions. Getting the room properly set up for a meeting is important. With its focus on fairness and creating easy decision making, facilitation can … If you give me an email address I can share one brochure I developed where this role (which is not mentioned in your article) is described. Get all individuals in the room to feel like they are in a group with a shared interest. Skills, behaviors participants will achieve Participant profile, including number of participations to go through training, job types and functions, level of proficiency needed by function, mandatory or optional for all or some Thank you. Facilitating Meeting Skills Building Team and Discover Group Wisdom 2. Different points of view naturally emerge in a discussion. Two skills I think are required are: a) Either having subject knowledge or being adept at “learning the case” (i.e., becoming knowledgeable enough to make reasonable judgements as you guide the process); and b) Understanding the fundamental principles of “social learning” — the iterative exchange of knowledge between subject “experts’ and the most critical stakeholders. I would need to use some schemes in order to show you the logic proposed when designing different planning/problem solving processes. Being an effective facilitator in today’s climate means being comfortable with online facilitation and helping groups be effective while being distributed. Your facilitation practice will benefit from nailing this stage and learning from it for future workshops and meetings. As a facilitator, you want to create a participative atmosphere where everyone is involved. You might have encountered a facilitator if you have participated in a design thinking-style workshop or a Design Sprint. Thank you, Aluma – great to see you’ve found it useful! Facilitation Skills: Developing Facilitative Leadership Groups that need to make decisions or engage in a planning process often find that using a trained facilitator makes this process more efficient and easier for everyone involved. facilitation skills. � 1����S�c��]��03�a���!\��Ԩg��আ��5,l+--�S=�hd���.�. Facilitation tools for meetings and workshops A compilation of tools and techniques for working in groups and facilitating meetings or workshops Seeds for Change ... issues or just having a go at a new skill. The broader your facilitation toolbox is, the more skilled you will be in applying the right processes to guide each unique group in its thinking. Hi there. Working from remote workplaces or from home is often touted as the future of work. Adults need to connect the learning to their knowledge and experiences. • Team Building Process Basic Skills of Facilitator 3. This will be my go to as a guide. Chances are you have. Go on, close your eyes if you have to. Dear Robert, This was a fascinating and useful article. You’re welcome, Judith – great to see you’fe found it useful! Think about a time when you have had a team or departmental session and really accomplished the objectives. Effective facilitation is predicated on clarity. Facilitation skills for preparing a meeting, Facilitation skills for running a meeting. Facilitation skills are also helpful to managers across the organisation who want to work with their teams in a more collaborative way. Academia.edu is a platform for academics to share research papers. 8 DELIVERING YOUR FACILITATION SKILLS WORKSHOPS 91. endstream endobj 19 0 obj <> endobj 20 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC]/XObject<>>>/Rotate 0/Tabs/W/Thumb 8 0 R/TrimBox[0.0 0.0 612.0 792.0]/Type/Page>> endobj 21 0 obj <>stream In this guide, learn about virtual facilitation and be a confident facilitator, whatever the format. Very comprehensive. This can be where your group facilitation skills can be tested if you haven’t carefully constructed a process for your workshop or meeting. Facilitation skills is an essential skill for anyone who facilitates meetings, workshops, brainstorming sessions, focus groups, planning sessions or any other group events where facilitation is necessary. How can I improve my facilitation skills? Meetings are great opportunities to innovate, solve problems and make decisions with the collective intelligence of a group. It’s not about your ideas, it’s about supporting the group in achieving what they want. While some people are more comfortable with participating in group discussions and generally talking in front of an audience, others will naturally be more shy and unwilling to speak their mind. It captured all of my questions for transitioning from trainer to facilitator! This comes partially from your session design: include ice-breaker and get-to-know games to help people open up and start speaking. • Group Communication process The Core Competencies represent a fundamental set of skills, knowledge, and behaviours that support effective facilitation in a wide variety of contexts. In other words, this is called creating a transparent process. Basic Facilitation Skills 1. At certain times, you may be better off trying to speak to that person in private to discover what drives them, and at minimum, give feedback to help them understand how their behaviour affects the group. No one is born an expert facilitator. Facilitation Skills Training Course. Facilitation Skills for Trainers Adapted from the Facilitation Skills for Trainers 3-day course Complete the brief survey at the end of the session and: • Receive a free copy of the “Are Great Trainers, Great Facilitators?” article written by Michael Wilkinson, CEO of Leadership Strategies and Certified Master Facilitator. made by participants), or written records (i.e. Group facilitation is hard if the group can’t hear one another! The “social learning” process takes time, but enables the stakeholders to a) become empowered to influence the outcome, and b) more able to contribute well-informed opinions or ideas. h�bbd```b``���`�?��f��Q ���L�,��j:��}`�`��d�G��#X�6� 6?D�|�|�@��&���+H2�k���V�"��"�`�`�u�Vfo� Planning a good process for an event will help you immensely. Proper planning is one of your most important facilitation skills – do not rush or skip this stage. The Facilitator helps group members communicate effectively by overcoming communication obstacles, avoiding misunderstandings and conflict escalation As a trainer, you need to put more emphasis on learning design skills and possess more knowledge about adult learning principles. Participatory Facilitation vs. . Help people collectively move through a process. Here are a few practical tips to help: Each group has its own dynamics with the specific and sophisticated interrelations between its members. Have you done any facilitation work in the teaching /academic context? From this point, it would be an easy shortcut to say that the facilitator is the person doing facilitation. Specific skills are listed for the following: Keeping on Track with Desired Outcomes; Goals and Roles; Communication; Conflict Management; Decision Making/Problem Solving Alternately, as a facilitator, you would put the emphasis on process design and group interaction techniques in order to come up with a sound process. The education and business fields are going crazy over it, books are written about it, and service designers, creative agencies, career coaches, trainers and facilitators are using it.…, ©2018 TrainedOn OÜ Workshop design and facilitation made easy – get started for free! Attending skills are used to ensure a good connection between a listener and a speaker. We are considering having HR professionals receive training on how to facilitate meetings as part of our Diversity, Equity and Inclusion program, so they can effectively facilitate topics that may generate a lot of passion with differing points of view. You’re welcome, Lisa, great to see you’ve found the article useful! Facilitation Skills Checklist. You come together to share information and develop answers and this means you’ll need to bring people together. (anything off the Training Facilitation Monitoring Checklist tool). Remember, the group has a goal, and individual differences will need to be handled to achieve that. Thank you . If you research it a bit more, you will see that keywords are centered around leading processes and creating participation while staying neutral. break the ice and allow people to get to know each other, Get started with a template designed by expert facilitators, The Ultimate Train-the-Trainer Design Guide, Top 10 Free Online Resources for Workshop Activities (2020). So, if there are any change in the desired outcomes, they should be agreed upon by the group. 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